In-country Expertise
Expert USA 
Payroll Solutions, Tailored to Your Business
From Federal withholdings to state-specific nexus laws, we simplify the American payroll landscape so you can grow your business across state lines with confidence.
Understanding Payroll in the
USA – The Essentials
Get familiar with the multi-layered tax requirements every US-based business needs to master.
FEDERAL TAX & FICA OBLIGATIONS
Employers must withhold Federal Income Tax and FICA (Social Security and Medicare). Accurate management of the employer’s matching portion and timely deposits to the IRS via the EFTPS system are crucial for federal compliance.
STATE & LOCAL TAX (SALT)
Unlike many countries, the US requires compliance at the State and sometimes Local (City/County) levels. This includes State Unemployment Insurance (SUI) and State Disability Insurance (SDI) where applicable.
FLSA & WAGE-HOUR COMPLIANCE
The Fair Labor Standards Act (FLSA) dictates minimum wage, overtime pay (time-and-a-half), and record-keeping. Distinguishing between “Exempt” and “Non-Exempt” employees is vital to avoiding costly Department of Labor (DOL) audits.
YEAR-END REPORTING (W-2 & 1099)
The US tax year follows the calendar year. Employers must generate W-2s for employees and 1099s for contractors by January 31st. This process ensures the Social Security Administration and the IRS have a transparent record of all annual earnings.
Why Payroll is a Challenge in the US
Complex Compliance Requirements
Navigating “Multi-State Nexus” – if you have employees in different states, you must comply with the unique tax and labor laws of each individual state.
Frequent Regulatory Changes
Changes to federal tax brackets, state-specific paid family leave acts, and local minimum wage hikes occur throughout the year.
Administrative Burden
Managing health insurance premiums (ACA compliance), 401(k) deductions, and garnishments requires significant attention to detail and integrated software.
Payroll Processing That Is Accurate, Scalable, and Fully Compliant
Our USA payroll specialists manage payroll end-to-end, ensuring accuracy, timeliness, and full compliance with federal, state, and local regulations. This includes tax calculations, filings, wage compliance, and year-end reporting.
Payroll Compliance and Statutory ManagementÂ
Federal and State Tax Management
We manage federal, state, and local payroll tax calculations, deposits, and filings – ensuring accurate withholding, timely payments, and compliance with IRS and state revenue authorities.
FICA, FUTA, and State Unemployment Compliance
Our experts accurately calculate Social Security, Medicare (FICA), federal unemployment (FUTA), and state unemployment insurance (SUI), applying correct wage bases and rates.
Employee Classification & Wage Compliance
We help ensure proper classification of employees and contractors, correct overtime calculations, and adherence to federal and state wage laws to minimize audit and misclassification risk.
Year-End Reporting and Reconciliation
We handle year-end payroll activities, including W-2 and W-3 filings, payroll reconciliation, and alignment with IRS and state agency requirements for a smooth year close.
Payroll Operations: Timely and Structured
Regular and Off-Cycle Payroll Processing
We manage weekly, bi-weekly, semi-monthly, and monthly payroll cycles—ensuring accurate pay, deductions, and compliance every run.
Government Filings and Agency Submissions
Our team manages payroll filings across the IRS, state revenue departments, and employment agencies, reducing administrative burden and compliance risk.
Time, Attendance, and Overtime Integration
We integrate approved timesheets and attendance data to ensure precise wage calculations, compliant overtime payments, and clean payroll audits.
Leave, Benefits, and Deductions Management
We manage statutory and voluntary deductions, benefits contributions, and state-mandated leave programs—ensuring accurate payroll and compliant reporting.
Get in touch
Reduce your payroll & compliance worries
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